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6 Easy Hacks for Simplifying Password Management and Staying Secure

How often have you hit that "Forgot Password" button? Indeed, memorizing dozens of passwords for different accounts is never easy. While reusing a single password across all your accounts might seem like a convenient fix, it can bring more harm than good.

Illustration of two-factor authentication (2FA) with a laptop, smartphone, and verification code overlay, emphasizing security features like fingerprint ID and passcodes.

Fortunately, there are smarter, safer ways to manage your passwords without losing your mind. Just as website builders simplify the process of creating a professional online presence, we've rounded up six easy hacks to simplify password management and keep your accounts secure.

  1. Use a Password Manager

    If you're juggling dozens of accounts, a password manager should be your best friend. Such tools store your passwords securely in an encrypted vault, so you only need to memorize one master password.

    A good password manager can also generate strong, unique passwords for each account, which is essential for minimizing security risks. Repeated and weak passwords make it easier for hackers to access multiple accounts.

    Sticky Password Premium interface displayed on a laptop and smartphone, showing web accounts and login details

    A popular option is Sticky Password, which is user-friendly and available on multiple devices. It has features like auto-filling login credentials and emergency access to safeguard your online legacy.

  2. Enable Two-Factor Authentication (2FA) and Biometric Authentication

    Two-factor authentication (2FA) acts as a security double-check. Even if someone steals your password, they can't access your account without the second factor, which mostly includes:

    1. A one-time code connected and sent to your phone or email.
    2. An app-generated code, such as through Google Authenticator or Authy.
    3. A biometric confirmation like a fingerprint or facial recognition.
  3. Another way is to combine 2FA with biometric authentication. Biometric authentication uses your unique physical traits (fingerprints, facial recognition, or even iris scans) to secure your devices and accounts.

    While no system is entirely foolproof, combining biometrics with 2FA and password managers can significantly strengthen your protection.

  4. Create Passphrases Instead of Passwords

    Instead of relying on random combinations of letters, numbers, and symbols, consider using passphrases—strings of unrelated yet memorable words like 'Banana-Cactus-Rollercoaster.' This approach offers another effective way to secure your passwords.

    Since you should avoid reusing passphrases across accounts, you’ll likely end up with many unique passphrases. Thus, a password manager can help you store and easily autofill them, making the process much more convenient and secure.

    Also, longer passphrases increase the number of possible combinations exponentially, making them extremely difficult for brute-force attacks to guess. Adding numbers or slight variations further strengthens them.

    When you create a new password, remember that a good passphrase should be:

    1. At least 16 characters long.
    2. Unpredictable (avoid quotes or common sayings).
    3. Unique for each account.
  5. Avoid Reusing Passwords

    Reusing passwords might seem convenient, but it's one of the biggest security risks. If a hacker gets your credentials from one site, they might try the same combination on others. This technique is called "credential stuffing."

    This is especially dangerous for accounts like your email, which often serves as the recovery key for other services and make it crucial to stay away from email spoofing to prevent unauthorized access. Identify critical accounts (email, banking, YouTube channel, and other social media accounts) and prioritize securing them with unique, strong passwords.

    Consider auditing your existing accounts to find reused passwords. A password manager is helpful in finding reused and old passwords so that you can update them immediately. Keeping your passwords unique ensures the rest remain secure even if one account is breached.

  6. Log Out When Using Shared Devices

    Logging out can help protect your accounts, especially if you use a friend's laptop, a public computer, or a family tablet. Staying logged in on shared devices makes you vulnerable to unauthorized access.

    Remember to always:

    1. Click "log out" or "sign out" when you're done using an account on a shared device.
    2. Don't use the "Remember Me" or "Stay Signed In" options on shared or public devices.
    3. Clear the browser's cache and cookies to ensure your session data is removed.

    If you forget to log out or accidentally stay logged in, many services allow you to log out remotely through account settings. It's a quick fix that can prevent a potential breach.

  7. Don't Rely on Browser Password Storage

    Browsers like Chrome, Firefox, and Edge offer the ability to save passwords, but are you sure it's safe? Stored passwords can be accessed if someone gains physical or remote access to your device.

    Google Password Manager prompt with fields for username and password, save and never buttons, and a bicycle illustration
    Image via learningintheopen.org

    In addition, these built-in managers may not have the advanced security features of dedicated password management tools. If you must temporarily use a browser's password storage, it must be protected by a strong master password or biometric lock.

Takeaway

Password management doesn't have to feel like a never-ending battle. By implementing these six hacks, you can protect your accounts without stress. Remember, every small step towards better security makes a big difference!


Author Bio

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Andre Oentoro is the founder of Breadnbeyond, an award-winning animation video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order).